Office Moving Made Easy

Hello World! Welcome Friends! Moving your office can be stressful, but it can be done without a great deal of stress and chaos. The key is to create and use a checklist. This ensures that all the details are taken care of, and the move is completed successfully. The key is to start as soon as possible and delegate as much as possible. This can go a long way to getting the move done efficiently, so that everyone can go back to work.

Source

The Office Move Checklist

3 Months Before the Move

Set a budget
Determine whether you will need a moving company to help you. This will be mostly dependent upon the size of the move. Get 3-4 quotes and check references and insurance coverage.
Talk to your IT provider or support team about moving servers and what will need to be done to prep the new location.
Delegate some of the move to department heads. This can take some of the stress out of the move for you.
If you rent copiers or other specialized equipment, you may need to consult specialized or approved vendors to move the equipment.
Coordinate the different address changes you will need to make with suppliers, etc. This means ordering new letterhead and other materials, website and email updates, letting your clients know, and contacting your bank, vendors, the IRS, and other agencies of your upcoming move.

2 Months Before the Move

Schedule regular meetings of your move team to ensure that everyone is staying on task and is ready for the move.
Determine the office layout, including furniture, electrical outlets, storage areas, and shared devices such as copiers. Use the blueprints or office layouts to do this. It will make a big difference in the move.
Coordinate with your IT team on moving servers, computers, and PBX systems.
Create a sample move schedule

1 Month Before the Move

Determine how you are going to have the team label and tag supplies and furniture to ensure that they are moved to the right office/location.
Talk to your insurance company about moving insurance and changing the address on your policy.
Determine how you are going to keep your equipment and supplies secure. Do you need a security guard? Are there items that need to be secured?
Look at your moving schedule again and tweak it to your needs.

2 Weeks Before the Move

Decide how you are going to communicate with your team during the move.
Have an orientation meeting to go over the move with your employees.
Schedule the delivery of your boxes, tape, and other moving supplies.
Centralize your emergency contacts, including cell numbers of employees and vendors, such as the moving company, telecommunications company, utility companies, and management of the buildings you are moving out of and into.
Tweak and finalize your moving schedule and send it out.

1 Week Before the Move

Distribute the emergency contact lists to your move team.
Review the schedule for the move and redistribute it.
Begin the packing process for the move by packing up all non-essentials for business.
Label the new location with room numbers or other designations to ensure that the movers will know where to place items.
Schedule emergency procedures at your new location.

Let’s Move on Out – Day of Move

Have on-site help to answer any move-related questions.
Give out any keys or access cards for a new location.
Evaluate what needs to be done at the new site. Is the move on schedule? Was anything damaged?

Does all this sound overwhelming? If it does, you can take some of the stress off yourself and your team by hiring a professional commercial moving company. They will take care of the details for you, so you can focus on getting your office back up and running as quickly and efficiently as possible.

This guest post is sponsored by lawrencemoves.com . If you are looking for an experienced Moving Company in Salem, VA to handle your move, fill out our moving estimate form at lawrencemoves.com, and one of our representatives will contact you as soon as possible!

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